MULTI-ATTENDEE ACTIVITY BOOKINGS
Group activity booking software for shared visits
Let customers book several attendees into an activity, with configured attendee categories, prices and group-size limits. Connect their chosen session with the customer details, optional extras and checkout requirements relevant to the visit.
This workflow supports multiple attendees within an activity booking. Party packages and exclusive room hire require separate confirmation.
DEFINE THE GROUP
Set attendee choices and booking limits
Configure how customers select their attendees and how each booking fits within the activity’s available capacity.
Attendee categories
Offer configured attendee categories and prices. Customers select the quantities relevant to their booking.
Minimum and maximum guests
Set the supported minimum and maximum guest limits for the activity booking.
Session guest capacity
Use guest-capacity limits to control the number of attendee places available within the activity setup.
Booking-count limits
Limit the number of bookings separately from attendee capacity. Several attendees in one booking are not the same as several separate bookings.
PLAN THE SHARED VISIT
Bring the group’s choices into one booking journey
Choose the activity and session
Customers select an activity, date and available time slot through the configured booking journey.
Select attendees and relevant options
Customers choose attendee categories and quantities. Products, per-slot tables or hire options can be included where enabled.
Provide details and complete checkout
Collect the required customer contact information and follow the configured payment and waiver steps. A confirmation email can be sent when configured.
Selecting an activity with a party-related name does not by itself establish exclusive use of a room or resource. Confirm any private-use requirement before offering it to customers.
CUSTOMER DETAILS AND CHECKOUT
Match the booking to its payment and waiver requirements
Customer and attendee details
The booking collects required customer contact information. Guest checkout omits attendee names, so it should not be treated as a named attendee list.
Waiver requirements
Guest checkout cannot be used where a waiver is required. Configure the waiver journey and confirm which attendees are covered by the recorded signatures.
Online payment
Hosted online payment is available with the required gateway configuration. Payment confirmation depends on the result returned through the payment process.
Deposits, instalments and scheduled balance collection are not included in the group-booking workflow described here.
AFTER THE BOOKING
Handle changes and arrivals through the supported workflows
Session changes and cancellation
Staff slot moves recheck capacity. Customer booking viewing and cancellation depend on booking state and the configured cancellation window. Do not assume attendee quantities or extras can be edited after booking.
Group arrival
Plan how staff will find the booking and check its arrival requirements. A booking containing several attendees does not by itself establish partial check-in or separate redemption for each person.
Cancellation and financial handling depend on the booking and payment state. Cancellation does not promise an automatic refund.
QUESTIONS BEFORE YOU CHOOSE
Group activity booking questions
Can one booking include several attendees?
Yes. Customers can select quantities across the attendee categories configured for the activity, subject to the applicable guest and capacity limits.
Can I set a minimum or maximum group size?
Configured minimum and maximum guest limits are supported. Guest capacity and booking-count limits provide separate controls within the activity setup.
Does a group booking reserve a private room?
Not necessarily. An activity selection or party-related activity name does not establish exclusive room or resource allocation. Ask us to demonstrate any private-use requirement before offering it.
Can customers add products or other options?
Products, per-slot tables and hire options can be included where configured. Their availability does not establish a dedicated party package or automatic catering handover.
Can customers change the group size after booking?
Later changes to attendee quantities or extras are not established by the workflow described here. Staff slot moves are supported with a capacity recheck; confirm any other editing requirements separately.
Can I take a deposit for a party booking?
Configured hosted online payment is supported, but a deposit schedule, instalments or later balance-collection workflow is not established here. Confirm those requirements before promising them to customers.
DEMONSTRATE YOUR GROUP VISIT
Show us how your group bookings need to work
Tell us about your attendee categories, group sizes, session rules and optional extras. We’ll demonstrate the supported booking journey and confirm any additional party, payment or arrival requirements.