TIMED-ACTIVITY BOOKING CONTROLS
Venue capacity management software for timed sessions
Set how many people and separate bookings a timed activity slot can accept. Configure party-size limits and session gaps around the booking structure your venue needs.
These controls describe booking availability. They do not measure how many people are physically inside your venue.
Three limits with different jobs
People per slot
Set the guest capacity for an activity slot. Attendee categories configured to consume capacity count towards that limit.
Bookings per slot
Limit the number of separate booking records accepted for a slot. This is a different control from the total number of people booked.
Guests per booking
Configure the minimum and maximum guest count for one booking party. Use this alongside the slot limits to define the booking sizes your activity accepts.
Show customers the available session choices
Remaining availability is recalculated from bookings, attendee capacity and booking-count limits. Records in cancelled or refunded states do not consume active availability.
The treatment of pending, unpaid, expired or moved bookings needs confirmation for your offered setup. Do not assume that an unfinished checkout holds places or that a booking change immediately releases them.
Plan the timetable and venue setting separately
Gaps between sessions
Configure a gap between generated sessions, including a zero-minute gap where appropriate. This changes the timetable; it is not another limit on the number of places available.
Venue-wide capacity
A configurable venue-wide capacity setting is available alongside activity slot limits. Ask us to demonstrate how it applies to your activities before relying on it as a shared limit across simultaneous sessions.
Keep booking availability separate from arrivals
Booking availability describes what can be booked under the configured rules. Arrival checks are a separate operational task.
Do not use the booking figures as a live headcount or assume that check-in changes the available places. The controls described here do not establish entry-and-exit tracking, gate control or compliance with your venue’s physical occupancy limits.
Bring these four questions to your demonstration
- Who consumes a place?Confirm which attendee categories count towards the slot’s guest capacity.
- How many bookings should a slot accept?Review the booking-count limit separately from the number of people and the size of each party.
- What happens when a booking changes state?Test the relevant payment, cancellation and booking-change cases, including when availability is recalculated.
- How do venue and activity limits interact?Demonstrate simultaneous activities and the timetable gaps you intend to use. Confirm any requirement for shared capacity rather than assuming it.
Capacity management questions
What is the difference between guest capacity and a booking limit?
Guest capacity limits the people counted towards an activity slot. A booking limit controls the number of separate booking records for that slot. A booking containing several attendees can therefore consume several places while remaining one booking record.
Do all attendee categories use capacity?
Categories marked as capacity-consuming count towards the guest limit. Confirm the category settings for your activities rather than assuming every attendee category is treated identically.
Can I set a minimum and maximum group size?
You can configure minimum and maximum guest numbers per booking party. This does not establish a dedicated party package, exclusive resource or later attendee-editing workflow.
Do cancellations make places available again?
Records in cancelled or refunded states do not consume active availability. Confirm how and when a booking reaches those states in your setup. This does not promise automatic cancellation or an automatic refund.
Does this show live occupancy or enforce a shared limit across activities?
It does not establish a live physical headcount. A venue-wide capacity setting exists, but its interaction with separate activity limits needs demonstration before it is relied on as a shared ceiling.
Review your session-capacity rules
Bring an example timetable, attendee categories and typical booking sizes. We can review the configured limits and identify the availability behaviour that needs demonstrating for your venue.