BOOKINGS AND RECEPTION FOR CLIMBING VENUES
Climbing Gym Booking & POS Software
Configure bookable activities, attendee choices and session capacity, then connect the booking with applicable waiver and arrival checks. Add reception sales and configured hire functions where they fit your center’s operation.
These are configurable booking and EPOS functions. Climbing competency checks, safety procedures and equipment inspections remain separate requirements.
BEFORE THE VISIT
Define the activity and places customers can book
Activities and sessions
Configure the activities, durations and availability customers can select. Explain clearly what each booking includes.
Attendee choices
Set the relevant attendee categories, prices and supported dependencies. Confirm how your center’s requirements should be represented.
Capacity limits
Configure guest capacity separately from booking-count limits. Activity capacity does not by itself allocate a wall, route, instructor or equipment resource.
CUSTOMER DETAILS AND WAIVERS
Use the checkout journey required by the activity
Required-waiver activities
Select the appropriate waiver template and disable guest checkout. Confirm the signing entry point and which attendees are covered by the record.
Payment and confirmation
Online payment requires the relevant gateway configuration. Booking confirmation depends on the configured process and recorded payment result.
A recorded signature does not establish belay competency, completion of an induction or verified authority to sign for another person. Confirm those requirements through the appropriate venue procedures.
AT RECEPTION
Review booking readiness before recording arrival
Find the booking
Staff can use booking search or booking QR lookup to identify the relevant record.
Check the applicable requirements
Availability to check in depends on the booking window, status, payment and waiver conditions. Resolve outstanding requirements through the supported staff process.
Follow the center’s admission procedure
Keep software check-in distinct from any competency, supervision or equipment checks your center requires. Partial arrivals and repeat entry need their own confirmed workflow.
Optional kiosk check-in is a separate customer-facing journey. Demonstrate how visitors get staff assistance and how it fits your reception process before offering it.
OPTIONAL equipment rental
Record hire without treating it as an inspection record
Configured hire functions support rates and records for issue, return, loss and extension. Standalone hire requires a customer account, and activity-linked hire has its own configuration.
Confirm how staff record physical handover and return. A hire transaction does not establish equipment sizing, individual asset identification, inspection history or fitness for use.
OTHER RECEPTION TASKS
Add the sales and customer functions your center needs
Counter sales
Staff can select products, find customers and handle eligible orders through the POS workflow. Confirm payment methods and any relevant preparation handover.
Explore EPOS softwareMembership benefits
Explore configured membership plans and selected discounts. A scannable membership credential does not by itself establish unlimited entry or gate access.
Explore membership managementReporting
Review supported booking, payment and product reports using the available periods, filters and permissions. These records do not track climbing performance or competency.
Explore EPOS reportingTEST YOUR Center’S REQUIREMENTS
Demonstrate the visit and identify the separate specialist checks
What customers book
Show the activity, session and attendee choices you want to offer. Identify any instructor or resource allocation that needs separate confirmation.
What happens before arrival
Walk through customer details, signing, payment and confirmation. Check the required-waiver configuration.
What reception verifies
Demonstrate booking readiness and define the competency, supervision or induction checks that remain outside the established workflow.
What staff sell or issue
Confirm reception sales, any hire handover and the equipment and modules required. Obtain the applicable service terms in writing.
Compare plans for your business
Review the included features and confirm any hardware or additional services required for your setup. Trials last one calendar month and require verification and approval. Review the Direct Debit setup and billing dates during registration.
Compare the full plan features
Every price is per location. Choose monthly or yearly billing, then select the plan that fits your operation.
Swipe or scroll the comparison sideways to view every plan.
| Included plan modules | Basic£69per location / monthBilled monthly | Standard£89per location / monthBilled monthly | Premium£130per location / monthBilled monthly | Scale£199per location / monthBilled monthly |
|---|---|---|---|---|
| Plan allowances | ||||
| Locations included | 1 location | 1 location | 1 location | 1 location |
| Staff users | 3 | 6 | Unlimited | Unlimited |
| Activity calendars (where configured) | 3 | 6 | Unlimited | Unlimited |
| Current plan modules | ||||
| Online Bookings | ✓ | ✓ | ✓ | ✓ |
| Inventory Management | ✓ | ✓ | ✓ | ✓ |
| EPOS Software | ✓ | ✓ | ✓ | ✓ |
| Kitchen Printer automation | ✓ | ✓ | ✓ | ✓ |
| Table Management | ✓ | ✓ | ✓ | ✓ |
| QR Code Table orders | — | ✓ | ✓ | ✓ |
| Waver Management | — | ✓ | ✓ | ✓ |
| KDS (Kitchen Display System) | — | — | ✓ | ✓ |
| Self-serve Kiosk Module | — | — | ✓ | ✓ |
| Core workflows and setup | ||||
| Suppliers and purchase orders | ✓ | ✓ | ✓ | ✓ |
| Session capacity and availability | ✓ | ✓ | ✓ | ✓ |
| Party and group bookings | ✓ | ✓ | ✓ | ✓ |
| Booking-based admissions | ✓ | ✓ | ✓ | ✓ |
| Venue check-in by reference or QR | ✓ | ✓ | ✓ | ✓ |
| Appointment requirements (discussed for the setup) | ✓ | ✓ | ✓ | ✓ |
| POS open orders and balances | ✓ | ✓ | ✓ | ✓ |
| Products and menu management | ✓ | ✓ | ✓ | ✓ |
| Online table reservations (where configured) | ✓ | ✓ | ✓ | ✓ |
| Staff roles and configuration | ✓ | ✓ | ✓ | ✓ |
| Booking communications | ✓ | ✓ | ✓ | ✓ |
| Operations and growth | ||||
| Operational reporting and dashboard | ✓ | ✓ | ✓ | ✓ |
| Multiple-location configuration (locations priced separately) | — | — | ✓ | ✓ |
| Customer accounts and visit history | ✓ | ✓ | ✓ | ✓ |
| Membership management (billing setup required for paid plans) | — | — | ✓ | ✓ |
| Loyalty points and rewards | — | — | ✓ | ✓ |
| Customer email campaigns (configured consent required) | — | — | — | ✓ |
| Session color coding for wristband workflow | — | — | — | ✓ |
| Session announcements (configured) | — | — | — | ✓ |
| equipment rental (where applicable) | — | — | — | ✓ |
| Choose your plan | ||||
Each additional location is priced separately; ask about a possible multi-location discount. Plan eligibility still depends on the relevant configured workflow and the offered setup. Appointment requirements are discussed rather than a promise of dedicated appointment booking. Confirm the customer-facing reservation journey, equipment, printer connection, paid membership billing, payment processing, support and contract terms in a written quote. Trials require verification and approval.
QUESTIONS BEFORE YOU CHOOSE
Climbing gym booking software questions
Can customers book a climbing activity into a session?
Configured activities support attendee choices and date or slot selection. Confirm that the setup represents the visit you intend to offer; it does not automatically allocate a particular wall, route or instructor.
Can a required waiver be combined with guest checkout?
No. A waiver-required activity needs a selected template and guest checkout disabled. Confirm the signing journey and attendee coverage separately.
Does the software verify climbing competency or safety induction?
Those functions are not established by booking and waiver records. A recorded signature or check-in does not verify belay competency, completion of a briefing or safe equipment use.
Can the system manage hired equipment?
Configured hire supports issue, return, loss and extension records. Equipment sizing, individual asset tracking, inspection and maintenance functions require separate evidence.
Does membership provide automatic or unlimited admission?
Not necessarily. Membership records and benefits do not by themselves establish an admission entitlement, gate connection or unrestricted repeat entry. Demonstrate the access arrangement your center requires.
SEE YOUR BOOKING AND RECEPTION WORKFLOW
Walk through a booked climbing visit with us
Tell us what visitors book, what reception checks and what staff sell or hire. We’ll demonstrate the relevant functions and identify any specialist requirements that need separate confirmation.